Administrative Assistant/Receptionist (UAE Nationals only)

Role Overview

Administrative Assistant/Receptionist (UAE Nationals only) at Abbott, based in Dubai, United Arab Emirates.

Company Overview

Abbott is a global healthcare leader creating breakthrough science to improve people's health. The Rapid Diagnostics Division is the world leader in rapid diagnostics at the point of care, tackling a wide array of healthcare challenges across multiple cultures, geographies, and technologies.

Role Purpose

Provide comprehensive administrative and front office support to the Rapid Diagnostics – Infectious Diseases team, managing communications, scheduling, records, and office operations to ensure smooth daily functioning.

Key Responsibilities

Front Office Operations

• Manage front office desk operations.
• Answer all incoming calls and redirect them when needed.
• Receive letters and packages and route them to appropriate destinations.
• Handle incoming calls, emails, and other communications.

Calendar & Scheduling

• Manage calendars and schedule meetings.
• Coordinate appointments.
• Coordinate travel arrangements and expense reports.

Administrative Support

• Provide general administrative and clerical support to the team.
• Prepare and edit correspondence, reports, and presentations.
• Perform data entry and maintain accurate records.
• Take meeting minutes and track action items related to commercial meetings.
• Assist in the preparation of regularly scheduled reports.

Records & Filing

• Maintain and organize physical and digital filing systems.
• Monitor and update records and files.

Office Management

• Order office supplies and maintain inventory levels.
• Monitor office supplies.
• Make supply orders when needed.
• Submit Purchase Orders when required.
• Monitor and log office expenses and costs.
• Hands-on operation of office machines.

Employee Support

• Support the onboarding process for new employees.

Event Management

• Manage event planning and internal communications.

General Duties

• Work within well-established guidelines.
• Perform other administrative tasks as needed.

Qualifications & Experience

• Bachelor's degree.
• Two to three years proven experience in an administrative or office support role.
• In-depth knowledge of office management and bookkeeping.

Skills & Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent knowledge of MS Office, especially Excel and Word.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Great interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Team player.
• Hands-on experience with office machines.
• Arabic-speaking preferred (not mandatory).

Additional Information

• Fixed term contract role for 6 months.
• Location: Ubora Tower 2, Dubai, United Arab Emirates.
• Work Shift: Standard.
• Travel: No.
• Medical Surveillance: No.
• Job Family: Administrative Support.
• Division: Infectious Disease.