Administrative Assistant

Role Overview

Administrative Assistant with AtkinsRéalis, providing comprehensive administrative and office support for a major site supervision consultancy project in Riyadh, Saudi Arabia.

Company Overview

AtkinsRéalis is a world-class engineering services and nuclear organization that connects people, data and technology to transform the world's infrastructure and energy systems. We work with industry partners, clients, and a global team of consultants, designers, engineers and project managers to engineer a better future for our planet and its people.

Role Purpose

Coordinate daily administrative activities, maintain project documentation, schedule meetings, manage correspondence, and support project leadership and multidisciplinary teams to ensure efficient office operations, effective communication among stakeholders, and timely management of project records throughout the project lifecycle.

Key Responsibilities

Executive Support

• Provide day-to-day administrative support to the Project Director, Resident Engineer, and project management team.
• Maintain calendars and arrange appointments, travel, and accommodation for project personnel as required.

Correspondence & Communication

• Manage incoming and outgoing correspondence, including emails, letters, memos, and project communications.
• Coordinate with internal departments, clients, contractors, and external stakeholders regarding administrative matters.

Document & Records Management

• Maintain and organize project files, records, reports, and documentation in accordance with project procedures.
• Ensure proper document filing and record management, both electronic and hard copy.
• Support document control and project administration teams in maintaining accurate records.
• Handle confidential information and project documentation with a high level of discretion.
• Support project closeout activities, documentation archiving, and record retention processes.

Meeting & Event Coordination

• Coordinate meetings, workshops, and project reviews, including scheduling, invitations, agenda preparation, and meeting minutes.

Reporting & Administration

• Prepare, format, and distribute reports, presentations, letters, and other project documents.
• Support the preparation of monthly reports, dashboards, and management presentations.
• Assist in tracking project submissions, approvals, and action items to ensure timely follow-up.

Office & Logistics Operations

• Coordinate office logistics, supplies, equipment, and administrative requirements.
• Monitor office expenditures and support basic procurement and administrative processes.
• Maintain contact lists and stakeholder directories.

Personnel & Workforce Administration

• Assist in onboarding new project staff and coordinating administrative requirements.
• Assist with timesheet collection, leave records, and workforce administration activities as required.

Compliance & Governance

• Ensure compliance with company policies, procedures, and project administration requirements.
• Perform other administrative duties as assigned to support project operations.

Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 5+ years of administrative experience, preferably within engineering consultancy, construction, or project management environments.
• Experience working on large-scale construction, building, hospitality, or infrastructure projects is preferred.
• Previous experience in Saudi Arabia or the GCC region is preferred.

Skills & Competencies

• Strong organizational and document management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience using document management systems and project collaboration platforms is an advantage.
• Ability to prioritize multiple tasks and work effectively in a fast-paced project environment.
• Strong attention to detail and accuracy in managing records and documentation.
• Professional demeanor with excellent interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Arabic language skills would be an advantage.

Additional Information

Employment Details

• Worker Type: Employee
• Job Type: Regular

Benefits

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation and housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.