وصف الوظيفة
Role Overview
Administrative Assistant at Schweitzer Engineering Laboratories.
Role Purpose
Support intra- and interdivisional operations by managing correspondence, documentation, travel coordination, and customer service activities while maintaining organized filing systems and databases.
Key Responsibilities
Information Management
- Maintain and assist with intra- and interdivisional information flow of correspondence, meeting minutes, presentations, databases, and filing systems.
Procurement
- Prepare and code forms for purchasing supplies and equipment.
Travel Coordination
- Coordinate and reconcile travel arrangements.
Meeting & Event Support
- Collaborate with internal and external contacts to coordinate and prepare for meetings, customer visits, and trainings.
Customer Service
- Engage in regional customer support activities including accurate entry of orders, quotes, and RMA's.
- Create and maintain special specifications.
- Communicate to customers and reps on deliverables and resolution of additional customer service issues with some work direction from supervisor and peers.
Organizational Standards
- Follow SEL Values, Principles of Operation, and World Class Manufacturing principles.
- Understand, Create, Simplify.
Additional Duties
- Perform other duties as assigned.
Qualifications & Experience
- Related associate degree or equivalent experience.
Skills & Competencies
- Proficient in MS Word, Excel, and PowerPoint.
- Superior organizational skills and high attention to detail.
- Excellent grammar and communication skills.
- Ability to multitask and adapt to changing priorities.
- Ability to learn and communicate technical and scientific information.
- Strong writing, documentation, and speaking skills.
- Ability to learn new skills and assume new responsibilities.
- Ability to work cooperatively in a team environment.
Additional Information
- Database management skills preferred.
- Experience with Lotus Notes, SharePoint, and Visio preferred.
- Foreign language skills preferred.
- Background check results satisfactory to SEL required.
- Negative drug test result(s) required.
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