وصف الوظيفة
Role Overview
Administration Officer (UAE Nationals Only) with Six Construct, a subsidiary of the BESIX Group, based in the Middle East.
Company Overview
Six Construct is the largest Belgian construction company operating in the Middle East. The company is a multi-services operator in construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. Six Construct employs a workforce of 16,000 in the Middle East and 19,000 worldwide. The organization combines a highly skilled workforce with strategic planning and innovative use of technology to address complex business challenges.
Role Purpose
This role provides comprehensive administrative and operational support to the Head of Department by coordinating employee-related matters with HR, Finance, and Administration, maintaining records, and ensuring timely completion of administrative processes. The position manages office administration activities, employee documentation, training records, office assets and supplies, budget and expense tracking, invoice processing, and document control while monitoring deadlines and generating reports.
Key Responsibilities
Employee & Attendance Support
- Provide administrative support to the Head of Department
- Coordinate with HR, finance and administration on behalf of employees for leave applications, duty resumption forms, attendance matters, and related topics
- Maintain attendance and leave records
- Assure timely update of attendance sheets by employees
- Coordinate leave applications and personnel documentation
- Coordinate training schedules and employee records
Administrative Operations
- Perform basic clerical functions including filing, faxing, copying, making appointments, and handling mail
- Coordinate with department staff on document requirements
- Process document submissions and returns
- Update document registers and trackers
- Monitor administrative deadlines and renewals
- Generate periodic administrative reports
Finance & Budget
- Support budget tracking and cost reporting activities
- Assist in processing invoices and payment requests
- Maintain records of expenses and petty cash transactions
Office Management
- Manage office assets and inventory
- Coordinate office supplies, equipment, and stationery requirements
Information Security
- Ensure confidentiality and security of information
- Ensure confidentiality, accuracy, and security of all departmental information and records
Qualifications & Experience
- 1-5 years of experience in an administrative, office coordination, executive assistant, or department support role
- Previous experience maintaining attendance, leave records, and employee documentation
- Experience with invoice processing, expense tracking, and budget monitoring
- Experience managing office supplies, assets, and inventory
- Experience in document control and maintaining records, trackers, and registers
Additional Information
- Competitive benefits
- Positive workplace culture
- Opportunity to work with a leading international construction group
- Exposure to large-scale, high-impact projects in the Middle East
- Collaborative, diverse, and professional work environment
- Career growth and development opportunities
- Career opportunities and training programs offered to develop employees personally and professionally
- Attractive additional benefits to monthly remuneration