Admin Specialist

Role Overview

Admin Specialist at HanmiGlobal Saudi. This role provides comprehensive administrative and office support to the project team in a fast-paced project environment.

Role Purpose

Ensure efficient document management, coordination of meetings, office administration, correspondence handling, and support for daily operational activities. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks.

Key Responsibilities

Office Operations

• Manage daily administrative and office operations.
• Monitor office supplies and coordinate procurement requests.

Document Management

• Maintain and organize project documentation, records, and filing systems.
• Support document control processes and ensure proper document distribution.
• Assist in preparing reports, presentations, and other project-related documents.

Meetings & Communications

• Coordinate meetings, prepare agendas, and record meeting minutes.
• Handle incoming and outgoing correspondence, emails, and phone communications.

Logistics & Travel

• Arrange travel, accommodation, and logistics for project staff when required.

Stakeholder & Internal Coordination

• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Support onboarding activities for new employees and project personnel.

Compliance & General Duties

• Ensure compliance with company policies and administrative procedures.
• Perform other administrative duties assigned by management.

Qualifications & Experience

• Bachelor's degree or Diploma in Business Administration, Management, or a related field.
• Minimum 3 years of experience in administration, office management, or a similar role.
• Experience working in project, construction, engineering, or consultancy environments is preferred.

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent communication skills in English; Arabic is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively within a team.