Admin Assistant - Yasmina British Academy (AY 26/27)

Role Overview

Administration Assistant at Yasmina British Academy (Aldar Education), Abu Dhabi, for Academic Year 26/27.

Company Overview

Aldar Education is a leading school group in Abu Dhabi. The successful candidate will join the highly successful Aldar family of schools and be closely aligned with core values, ethos, and a genuine understanding and appreciation of the values of the region.

Role Purpose

To provide comprehensive administrative and secretarial support to Yasmina British Academy, managing office operations, documentation, procurement processes, and stakeholder coordination while maintaining confidentiality and professional standards.

Key Responsibilities

Administration & Meetings

• Attend all administration meetings and prepare accurate minutes and action point records.

Secretarial & Office Operations

• Perform a variety of secretarial and general office duties, including handling confidential tasks.
• Demonstrate high levels of organization and maintain accurate office records.

Procurement & Housing

• Raise housing-related purchase requisitions and follow up on purchase orders.
• Create Goods Receipt Notes (GRNs) upon receipt of goods.
• Oversee and provide guidance on the collection of staff housing documentation, including Tawtheeq and utility registration.

Financial Support

• Assist with tracking payables and receivables to ensure accurate financial records.

Stakeholder Collaboration

• Collaborate with stakeholders to assess and confirm transportation requirements for field trips.

Professional Development

• Participate in training sessions as required to enhance skills and knowledge related to the role.
• Perform other duties as assigned by the line manager.

Qualifications & Experience

• Diploma or bachelor's degree.
• Minimum 2 years of experience in a similar admin role.
• Previous experience in data management.
• Basic knowledge of ERP and procurement.
• Experience working in an educational context.

Skills & Competencies

• Fluent in English with high levels of oral and written communication skills.
• Strong interpersonal skills.
• Excellent general IT skills with exceptional competencies in Excel, including ability to work with macros, dashboards, and complex data management.
• Experience with Office 365, SharePoint, and MS Forms.
• Ability to work flexibly as a team member.
• High level of professionalism.
• Positive and solution-focused attitude to working life.

Additional Information

• Clean enhanced Disclosure and Barring Services check or police check required.