Admin Assistant

Role Overview

Receptionist/Administrative Assistant at ACWA Power. The role provides reception and administrative support for the office, including visitor management, office services coordination, and day-to-day HR and administrative activities.

Role Purpose

Provide professional reception duties, manage front office operations, coordinate office services and supplies, support HR and administrative activities, and assist with general office management to ensure efficient and professional office operations.

Key Responsibilities

Reception & Visitor Management

• Manage the front office and reception area.
• Register all visitors.
• Receive and greet all visitors in a professional and warm manner.
• Schedule meetings and support visitors when necessary.

Office Services & Supplies

• Coordinate and ensure provision of all office services covering stationery and equipment.
• Ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock.
• Handle shortages and follow up with suppliers for delivery of items.

Courier & Documentation

• Handle courier for the office.
• Ensure delivery of documents on time.

Financial Administration

• Handle company petty cash.
• Review and verify all receipts and invoices.
• Obtain required approvals for processing of payments.

General Administrative Duties

• Carry out administrative duties such as filing, typing of letters, copying, binding, and scanning.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required.
• Handle additional administrative tasks whenever requested.

Facilities Management

• Manage cleaners schedule.

Compliance & Improvement

• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions.
• Adhere to all relevant health, safety, security, and environmental procedures, instructions, and controls.
• Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation's standards.

Stakeholder Management

• Work closely with all employees and managers, mainly Director P&C, P&C team, and employees across the region and other relevant departments.
• Build rapport with suppliers and vendors.

Qualifications & Experience

• High school diploma or equivalent education required.
• 2–3 years of administrative assistant experience.

Skills & Competencies

• Microsoft Word, Excel, and Outlook.
• Microsoft PowerPoint.
• Adobe Acrobat.
• Written and verbal communication skills.
• Coordination and collaboration skills.
• Team player mentality.
• Time management and prioritization of tasks.
• Microsoft Office skills.
• Inventory control.