وصف الوظيفة
Role Overview
Accounts Payable at Palazzo Versace Dubai. This role manages all accounts payable functions for the hotel, ensuring accurate processing, recording, and reconciliation of supplier payments and related documentation.
Role Purpose
Own the complete accounts payable function, from invoice receipt and voucher preparation through payment processing, supplier reconciliation, and system maintenance. Ensure timely, accurate, and compliant payment of all non-payroll obligations while maintaining detailed records and supporting financial controls.
Key Responsibilities
Invoice Processing & Voucher Preparation
- Examine and account for all items received at the hotel by reviewing source documents including purchase orders, receiving records, invoices, delivery notes, ongoing shipments, and suppliers' credit memorandums.
- Prepare vouchers with cost distributions for all suppliers' invoices and credit memos.
- Post vouchers into the accounting system on a daily basis.
Payment Processing & Authorization
- Provide necessary output requirements, documentation, and authorization for bank transfer data.
- Prepare cheques for all payments other than payroll.
- Forward cheques, vouchers, and all supporting documents for relevant review and approval.
- Raise and record manual cheques for urgent payments.
Reconciliation & Verification
- Reconcile supplier monthly statements with the hotel's accounts payable records.
- Prepare and take responsibility for balance confirmations and statement reconciliation with suppliers.
- Monitor pre-payments, advances to suppliers, and postdated cheques while maintaining proper records for tracking purposes.
Records & Documentation Management
- Maintain adequate and up-to-date files for accounts payable records, invoices, and payments.
System & Supplier Maintenance
- Own the Accounts Payable module, including general system parameters and supplier account maintenance.
Financial Coordination
- Coordinate at a high level with the Financial Accountant.
- Provide details and lists of necessary relevant accruals or provisions for services or goods received but not yet accounted for during the month.
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