Accounts Payable

Role Overview

Accounts Payable at Palazzo Versace Dubai. This role manages the complete accounts payable function for the hotel, ensuring accurate and timely processing of all supplier payments and financial records.

Role Purpose

Own the accounts payable operation, from invoice receipt through payment and reconciliation, maintaining accurate supplier records and financial controls while supporting the hotel's broader accounting and cash management objectives.

Key Responsibilities

Invoice & Documentation Processing

• Check and account for all items received at the hotel by examining source documents including purchase orders, receiving records, invoices, delivery notes, ongoing shipment records, and suppliers' credit memorandums.
• Prepare vouchers with cost distributions for all suppliers' invoices and credit memos.
• Ensure vouchers are posted into the accounting system on a daily basis.
• Maintain adequate and up-to-date files for accounts payable records, invoices, and payments.

Payment Processing & Authorization

• Prepare cheques for all payments other than payroll.
• Forward cheques, vouchers, and all supporting documents for relevant review and approval.
• Raise and record manual cheques for urgent payments.
• Provide necessary output requirements, documentation, and authorization for bank transfer data.

Reconciliation & Financial Controls

• Reconcile supplier monthly statements with the hotel's accounts payable records.
• Prepare and take responsibility for balance confirmation and statement reconciliation with suppliers.
• Monitor pre-payments, advances to suppliers, and postdated cheques, maintaining proper records for tracking purposes.

System & Supplier Management

• Own the Accounts Payable module, including general parameters of the system and supplier account maintenance.

Coordination & Reporting

• Maintain high-level coordination with the Financial Accountant.
• Provide details and lists of necessary relevant accruals or provisions for services or goods received but not yet accounted for during the month.