Accounts Payable Cum General Cashier - Holiday Inn & Suites Dubai Science Park

Role Overview

Accounts Payable Cum General Cashier at Holiday Inn & Suites Dubai Science Park, operated by IHG Hotels and Resorts, located in Dubai Science Park, Dubai.

Company Overview

Holiday Inn & Suites Dubai Science Park is a newly opened hotel property in the heart of Dubai Science Park featuring 240 hotel rooms and suites, 84 one-bedroom apartments, anchor food & beverage offerings, and 1,026 square meters of cutting-edge meeting and events facilities. The property is part of IHG Hotels and Resorts, a global hotel group with a legacy spanning since 1952.

Role Purpose

The Accounts Payable Cum General Cashier is responsible for managing all invoicing, vendor payments, and daily cash operations for the hotel, ensuring accurate financial records, proper documentation, timely vendor settlements, and secure cash handling in compliance with hotel policies and internal controls.

Key Responsibilities

Accounts Payable

• Check all invoices daily against receiving reports and verify that all supporting documents are attached.
• Upload all documents posted to the Material system by the Receiving Clerk.
• Update all invoices after checking from AP mode.
• Receive all direct purchases and post to the correct general ledger expense account with supporting documents attached.
• Post all General Cashier Petty Cash Reimbursement to the correct general ledger expense account and forward to AFC and FC for approval.
• Check the Aging Report every 15 days to monitor the status of payable accounts.
• Contact suppliers to receive statements and reconcile any discrepancies with vendors.
• Ensure all invoices for the month are taken to Expense and update all postings; prepare month-end Aging Report and forward to Financial Accountant.
• Process payments as per Aging Report and forward to Financial Accountant, Fin & BS Manager, or GM for signature and approvals.
• Update all advance payments based on item receipt status and forward reports to Financial Accountant.
• Maintain proper filing of invoices, payment documents, and supporting records.

General Cashier

• Collect, count, and verify all daily cash receipts from hotel outlets and departments.
• Prepare and reconcile daily bank deposits, ensuring all cash is accurately accounted for.
• Manage petty cash transactions and maintain proper supporting documentation.
• Monitor and report any cash shortages or overages and assist in resolving discrepancies.
• Safeguard cash, financial documents, and records while ensuring compliance with hotel policies and internal controls.
• Perform daily banking involving collection of banking envelopes from safe, opening, counting, and balancing according to policies and procedures.
• Process petty cash as required and reconcile weekly.
• Prepare cash over and short reconciliation, balance monthly, and present to Manager or designate.

General Duties

• Assist in the monthly analysis of entries to the Financial Statements.
• Record and monitor incoming and outgoing checks for signature.
• Maintain files of paid check vouchers.
• Record and update logbook of released checks.
• Perform other duties assigned by supervisor.
• Participate actively in the hotel's training and other programs.

Qualifications & Experience

• Previous experience in a similar Accounts Payable and General Cashier role required.
• Bachelor's degree or higher education qualification in Finance or Accounting, or equivalent.
• Working experience with Opera system.

Skills & Competencies

• Good oral and written English.
• Strong organizational skills.
• True Attitude: being caring, wanting to make a positive difference, and building genuine connections with colleagues.
• True Confidence: having the knowledge and skills to perform your role.
• True Listening: focusing on what others are saying and understanding needs.
• True Responsiveness: providing timely and caring support.
• Adhere to the Hotel Handbook and all hotel, finance, and general policies and procedures.
• Report problems to Management with suggestions for resolution.

Additional Information

• Competitive salary and benefits offered.
• Membership in the global IHG family with access to career development and training programs.
• Visit www.careers.ihg.com for additional information about IHG and career opportunities.