Accounts Assistant

Role Overview

Accounts Assistant at Al Shirawi Group. This is a financial and administrative support role focused on accounts payable, purchase order management, and general accounting operations.

Role Purpose

Support core accounting functions by managing accounts payable operations, processing invoices and payments to suppliers, handling petty cash, maintaining accurate financial records, and assisting with inventory and insurance administration.

Key Responsibilities

Accounts Payable & Payments

• Manage accounts payable activities, including invoice processing and timely payments to suppliers.
• Strictly adhere to due dates for principal supplier payments, ensuring amounts are credited on time.
• Handle petty cash, obtain proper approvals for disbursements, and report expenses to management monthly.

Purchase Order & Procurement Management

• Receive purchase requisitions, raise purchase orders, and manage stationery and office supply orders.
• Record purchase journals and match them with goods receipts and purchase orders.
• Conduct vendor evaluations as required.
• Coordinate with freight forwarders to clear incoming shipments and ensure demurrage charges are avoided.

Inventory & Insurance Administration

• Assist with annual stock counts for external audits and adjust for any discrepancies with management approval.
• Track and renew insurance policies, including stock, money, marine, medical, and workers' compensation.
• Ensure all additional landed costs and material overhead are recorded as inventoriable costs.

Qualifications & Experience

• High school diploma or equivalent; bachelor's degree in accounting, finance, or a related field is preferred.
• 1–2 years of experience in an accounting or finance role, preferably in a similar industry.

Skills & Competencies

• Strong attention to detail and accuracy in financial record-keeping.
• Proficiency in accounting software and Microsoft Office, especially Excel.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Good communication skills for effective collaboration with suppliers and internal teams.
• Ability to work independently and take initiative to resolve accounting issues.
• Knowledge of basic accounting principles and practices.
• Willingness to learn and adapt to new systems and processes.
• A proactive and analytical mindset to identify and address potential financial risks.