Accountant (Sales)

Role Overview

Accountant (Sales) at ADNOC, responsible for high-volume customer billing, accounts receivable invoicing, and accurate issuance of hydrocarbon invoices and service bills in accordance with ADNOC Distribution corporate policy and contractual terms.

Role Purpose

The Accountant (Sales) processes high volumes of sales transactions, manages accounts receivable invoicing, and safeguards revenue streams while ensuring precise financial records, robust internal controls, and informed decision-making to support the operational and financial health of the company.

Key Responsibilities

Sales Transaction Processing and Validation

• Ensure customers are accurately invoiced in the SAP system for all hydrocarbon products and services within established deadlines.
• Resolve all related invoice issues including cost estimates and wrong pricing discrepancies.
• Maintain billing price accuracy in coordination with sales team and IT, obtaining final confirmation.
• Process sales orders and delivery transactions with precision and high accuracy in financial entries.
• Ensure all invoices for respective Sales Managers are processed accurately and submitted on time.
• Work closely with the Controller, Finance (Sales Accounting) to ensure timely completion of all product and service invoice processing for AR finance closing periods.
• Generate invoices on a monthly basis for two billing cycles (day 15th and 31st) each month for Commercial customers and one monthly billing cycle for Government customers.
• Monitor and reconcile discrepancies in sales data to maintain the integrity of financial records.
• Collaborate with the sales team to ensure correct recording of sales transactions.
• Ensure compliance with established accounting standards and procedures.
• Perform scanned billing, records archiving, filing, and sorting of delivery copies on a monthly basis.
• Attach delivery copies to invoices and share Government invoices hard copy with the sales team.
• Obtain and organize supporting documentation including preparation of reports and spreadsheets as needed.
• Assist internal and external audit and ICFR teams with monthly and year-end audit requirements.
• Provide quarterly and year-end billing reports and delivery scanned copies as required.

Internal Controls and Revenue Safeguarding

• Develop and implement internal control measures to safeguard revenue streams of AR invoices.
• Support the Controller, Sales Account in conducting regular audits to identify and rectify AR invoicing financial discrepancies.
• Maintain documentation of internal control processes and update them as necessary.
• Work closely with the finance team to ensure adherence to internal control policies.
• Provide recommendations for improving financial control mechanisms.

Sales Data Integration

• Ensure seamless integration of sales invoices data into the financial accounting system.
• Coordinate with IT and finance departments to resolve any data integration issues.
• Maintain accurate and up-to-date sales invoices records in the financial system.
• Generate regular billing reports on the status of sales data integration.

Sales Performance Tracking and Reporting

• Prepare detailed invoices sales uploading performance reports tracking key performance indicators (KPIs).
• Analyze sales data to provide insights for strategic decision-making on invoices uploading challenges and roadblocks.
• Collaborate with the sales team to develop and refine sales strategies based on invoices uploading performance tracking data.
• Present sales performance uploading invoices track reports to finance management and other stakeholders.
• Maintain a database of historical sales uploading invoices tracker performance data for trend analysis.

Customer Invoicing and Billing Operations

• Establish standards to create consistency and expedite the invoicing process.
• Ensure timely submission of invoices to sales managers and relevant departments.
• Supervise correct processing and timely completion of invoice issuance.
• Coordinate with respective sales teams to ensure monthly or biweekly updates of product prices in the system.
• Collaborate with depots and airports to receive PDNs, LDNs, and delivery receipts on time.

Compliance and Regulatory Adherence

• Conduct periodic audits of sales transactions and account records of AR invoices with the ICFR team to identify discrepancies and areas for improvement.
• Coordinate with external auditors during annual audits, providing necessary documentation and explanations.
• Develop and implement internal controls of internal billing procedures to prevent fraud, errors, and noncompliance with financial regulations.
• Respond promptly to sales team and customer inquiries regarding billing discrepancies, account statements, and payment terms.
• Investigate and resolve disputes of AR invoices by collaborating with sales teams to ensure customer satisfaction.
• Maintain a log of customer inquiries and disputes of AR invoices, ensuring timely follow-up and resolution.
• Provide customers with regular account statements and updates to maintain transparency and trust.

Sales Financial Planning and Analysis

• Prepare and extract detailed sales billing reports and financial analysis of outstanding balance of AR invoices to support management decision-making.
• Monitor sales performance against targets and identify roadblocks, trends, opportunities, challenges, and areas for improvement.
• Collaborate with the finance team to reconcile sales data with overall financial statements related to AR billing balance, ensuring accuracy and completeness.
• Record all revenues in a timely manner and present detailed invoice outstanding tracker reports on a timely basis.
• Prepare necessary entries for recharges and reallocation of costs within ADNOC and Group companies.
• Post transactions and ensure all related company transactions are recorded on a timely basis.
• Handle and resolve inconveniences and discrepancies in sales invoices and debit notes.
• Interact with customers to supply required information.
• Ensure proper performance and maintenance of trade receivables ledgers for company supply and trading activities related to sales of finished products or services.

Qualifications & Experience

• Bachelor's degree in Accounting, Business Administration, Commerce, or any related field.
• 6 years of experience in accounting in a similar environment.
• Knowledge of SAP and Ariba system business workflows, operations processes, accounting management systems, and standards.
• Knowledge of ADNOC Distribution's business objectives, operations, and regional laws and regulations.

Skills & Competencies

• Attention to detail and adherence to guidelines, policies, and procedures.
• Innovative and conceptual thinking.
• Effective communication skills.
• Ability to handle and resolve inconveniences or discrepancies in sales invoices and debit notes.
• Ability to interact with customers to supply required information.
• Ability to ensure proper performance and maintenance of trade receivables ledgers.
• Ability to accurately prepare necessary entries for recharges and reallocation of costs.
• Ability to post transactions and ensure timely recording of all related company transactions.